Job Title:  Recruitment Admin

Job Number:  23250

Country: Romania

Location: Bucharest 

Function: Human Resources 

Job Type: Permanent 

Application deadline: 20th of February

Principal Accountabilities:

  • The Recruitment Admin offers support for the recruitment process for British American Tobacco businesses at Regional level. Works closely with Recruiters & or HR Business Partners in order to ensure timely and accurate completion of tasks;
  • Provides support to the Recruiters on candidates sourcing activities;
  • Arranges all logistical details for the team’s meetings and presentations;
  • Processing invoices and purchase orders, also creating vendors in SAP for the Recruitment team in line with company policy;
  • Responsible for setting up all the team’s meetings, conference calls, video conferences, telepresence and Teams;
  • Creates and maintains records and filing systems (paper and computer) to ensure readily accessible, up to date information in the context of the British American Tobacco records management policy;
  • Responsible for maintaining the team’s CRM (contacts relationship management) database up-to-date by recording all contacts in the system, meetings, meeting notes and feedback on regular basis;
  • Responsible with the storage and monitoring of the local end market contracts related to pre employment checks
  • Provides support for the Recruitment team for the recruitment admin activities;
  • Provide help on navigating internal resources on self-service and HR technology tools;
  • Respond and redirect personnel information requests, including verification of employment;
  • Ensures timely delivery of scheduled and ad-hoc reporting for the Recruitment team;
  • Coordinates with End markets and Sets up phone or face to face interviews for the candidates;
  • The Recruitment Admin is a recruitment system expert user, able to use all features and facilities of the system as well as other tools such as:  search engines, databases, social networks. Responsible for the accuracy of the data and timing of the reporting documentation (Performance Tracker, KPIs, Candidate Management, etc);
  • Ensures effective communication and customer focused behaviour to enhance customer satisfaction;


Essential requirements

  • University degree;
  • Excellent communication skills (both written and spoken);
  • Good planning, prioritisation and reporting abilities;
  • Fluency in English;
  • Customer oriented & consultancy skills;
  • Tactful and articulate;
  • Excellent organisational skills;
  • Able to act quickly and decisively;
  • Very good IT skills, ability to learn fast how to work with a new platform;
  • Have a good eye for detail;
  • Good team player & pragmatic style;
  • Self-motivated & positive can-do attitude;
  • Proven track of results delivery;
  • Experience in the recruitment field would be an advantage.



British American Tobacco is one of the world’s leading multinational companies, with brands sold in over 200 markets, made in 44 factories in 42 countries.

We are proud that we are consistently among the top 5 companies on the London Stock Exchange.

Our portfolio includes our world-famous Global Drive Brands – Dunhill, Kent, Lucky Strike, Pall Mall and Rothmans – along with many other leading international brands, such as Vogue, Peter Stuyvesant and State Express 555.

Alongside our traditional tobacco business, we are also developing products that offer consumers potentially less risky alternatives to regular cigarettes. Our Next Generation Products are already leading the way in the Industry of vapour and tobacco heating devices. We continue to develop a solid portfolio of consumer solutions which already include well known global brands like Vype, glo and Voke.


Job Segment: Recruiting, ERP, Administrative Assistant, SAP, Database, Human Resources, Technology, Administrative