Job Title:  Office Manager

Job Number:  18167

Country: Viet Nam

Location: Flexible Location 

Function: Marketing & Sales 

Level: Experienced Professional 

Grade: G34 

Job Type: Permanent 

Contractual Legal Entity: VINA-BAT JV HCMC Branch (VN13) 

 

Key Responsibility 

 

  • Day-to-day manage and look into overall view of Logistic/ Finance & Accounting/ Administration/HR/ Commerce/ EH&S for HCM Depot office to ensure appropriate control are in place 

 

Logistic: 

  • Manage effectively the Logistic service for HCM Depot to ensure smooth and efficiency transaction process of cigarettes stocks so as to have a proper control over stocks, warehouse management and cost saving purpose in transportation 

 

Finance & Accounting: 

  • Overall manage sales invoice/ billing process to sell directly cigarettes to distributors. Working closely with Distributors for Credit limit strictly applied and A/R reconciliation & monitoring 

  • Calculate the ROI and Operating Cost for all Distributors. To reconcile with all distributors the actual ROI based on the actual investment, actual Operating Expense, actual margin on a quarterly basis  

  • Manage all activities of financial/accounting function Regional office so as to ensure the financial accounting function is providing efficient and effective financial and value added support to the company’s operations 

  • Ensure the accounting books and records are properly maintained, conform to generally accepted accounting practices and in compliance with the company’s policies and procedures 

  • Ensure payments are supported by proper documents and authorizations, and made in accordance with the company’s policy and to the best advantage of the company in terms of the credit period extended by the suppliers 

  • Monitor all fixed assets in regional & provincial offices and liaise with HQ Finance department on tracking these assets 

  • To liaise with tax authorities to ensure tax regulations adhered to, including timely Monthly tax declaration, tax report submission, tax payments & Yearly tax finalizations  

 

Administration: 

  • Supervise the provision of world standard office administrative services to ensure the effective office operation; including but not limited to: Internal mail and communication, External courier and parcel service, Stationary ordering and monitoring, Travel services arrangements, Office equipment maintenance/ office cleaning 

 

  • Arrange and  Review or coordinate with Legal to review  all contracts to make sure all contract with third parties will operate on the following lines of approach: ensure an appropriate legality and financial arrangement; ensure appropriate contract signing authority limits; and ensure appropriate contract administration manage. Make sure that contract policy is to be observed and applied strictly in any agreement between BATV and any third party 

 

HR 

  • Manage & monitor the implementation of Human Resource procedures for Depot  office 

 

EH&S 

  • Overall manage the provision of appropriate office security measures, operate the security system for office ( Access monitor, Alarm system, CCTV system) 

  • Office safety duties will be involved in the development of safety procedures; arrange anti-fire training, evacuation procedure and drill, evacuation map and fire extinguishers 

 

Key Requirements 

 

  • Education:  

  • Preferably Business graduate 

 

  • Experience: 

  • Preferably not less than 5 years experience in tobacco or similar FMCG category. 

  • Sound knowledge, rich experience of the administrative jobs and strong background of accounting/finance, high potential capability in logistic management 

 

 

  • Languages:  

  • Good level of English writing and speaking ability (Upper Intermediate) 

 

British American Tobacco is one of the world’s leading multinational companies, with brands sold in over 200 markets, made in 44 factories in 42 countries.

We are proud that we are consistently among the top 5 companies on the London Stock Exchange.

Our portfolio includes our world-famous Global Drive Brands – Dunhill, Kent, Lucky Strike, Pall Mall and Rothmans – along with many other leading international brands, such as Vogue, Peter Stuyvesant and State Express 555.

Alongside our traditional tobacco business, we are also developing products that offer consumers potentially less risky alternatives to regular cigarettes. Our Next Generation Products are already leading the way in the Industry of vapour and tobacco heating devices. We continue to develop a solid portfolio of consumer solutions which already include well known global brands like Vype, glo and Voke.


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