Job Title:  Business Controls Manager

Job Number:  17988

Country: Malaysia
Function: Finance
Level: Experienced Professional
Appointment Type: Permanent

•    Manages and leads SOx Design and Operating Effectiveness testing for target BAT End Markets and Functions.
•    Leads Internal Controls Assurance activities and report findings using structured tools and techniques to support the internal control process.
•    Provides Internal Controls expertise, advice and guidance and promotes an awareness of risk management and control practices across the BAT Group, with a specific focus on SOx (business and IT controls) within BAT.

Key areas for role highlighted in bold.

Principal Accountabilities
•    Support the development of the overall role of the Business Controls Team as a second line of defence within BAT.
•    Manages and leads the planning and execution of Internal Controls work, including SOx design and operating effectiveness testing in line with agreed testing schedules.
•    Ensures timely reporting of Internal Controls related work, including SOx testing results, in a clear and concise manner to relevant governance forums. 
•    Support Control Owners to develop strong remediation plans and address issues in a timely manner.
•    Track and report on outstanding actions relating to Control Assurance work (including SOx findings) to key stakeholders and governance forums.

•    Undertake incident reviews and analysis, including root cause analysis and adequacy of actions to address identified weaknesses.
•    Support in the monitoring and resolution of all reported control issues and identified actions
•    Prepares or reviews controls reporting prior to submission to relevant BAT Group governance forums, e.g. Audit Committees and Programme Boards.
•    Reviewing Controls Assurance work and deliverables to ensure that it is completed in line with the BCT Methodology, including quality measures and timelines.
•    Contribute to the continuous improvement of the Group Controls function including the continued development of the BCT methodology to measure effectiveness of controls and mitigation of risks in the Group’s core processes.
•    Build and maintain good working relationships with management, including regular progress meetings with key stakeholders and ensuring any problems or requests are dealt with promptly.
•    Coordinate and delivery of training to Control Operators and Owners to support the effectiveness of internal controls over financial reporting across the Group.
•    Coordinate and participate in the delivery of training to BCT staff to support the global delivery of Internal Controls services across the group.
•    Line management responsibility for Senior Business Controls Analysts, Business Controls Analysts and outsourced partners for SOx testing on BAU work and Project Team management responsibility for individual assignments.  This includes active coaching, timely, clear and balanced feedback on their performance and development needs.

•    Degree educated with relevant professional qualification (e.g. ACA, ACCA, CIA, CISA, ITIL, CGEIT or CISSP).
•    5-8 years business and IT risk and controls experience with significant accounting firm or a global FMCG or similar dynamic operating corporate environment.
•    Experience of internal controls in a SOx environment.
•    Experience dealing with external auditors, statutory and regulatory bodies.

Knowledge, Skills and Experience
•    Good knowledge of internal controls practices, principles and procedures and corporate governance requirements for a global Group, including Internal Controls over Financial Reporting (ICoFR)
•    Experience of one or more of BAT’s core business functions, including operations, marketing, finance and IT.
•    Knowledge of SOx best practice, testing and reporting approaches.
•    Experience in internal or external audit (including IT Audit) or other SOx testing of business processes and IT SOx testing across IT domains (access, program change, program development, computer operations, cyber security), and able to identify control gaps, provide recommendations to address the issue and conclude test results independently.

•    Experience in reviewing outsourced IT Operations and assessing various forms of Third Party Assurance reports, e.g. SOC reports, for adequacy and impact on the services provided.
•    Experience in managing diverse teams of SOx testers, including active coaching and providing constructive feedback in completion of SOx testing.

•    SAP automated controls experience –
o    experience in reviewing functional SAP components (FI/CO/MM/SD/FSCM), focusing on either the configuration or understanding of table structures and data model relationships.
o    Hands on SAP application reporting and query experience in order to extract internal controls relevant data and information.
•    Effective verbal and written communication skills with the ability to describe technical process, risk and controls scenarios to senior executives into non-technical business scenarios to enable understanding of risks and the impact of controls over those risks and processes. 
•    The ability to summarise significant amounts of management information into the key messages including impact assessments and recommendations.

•    Strong interpersonal skills and the ability to influence key decision makers in order to ensure risks and control scenarios are fully understood.
•    Active listening skills and high levels of self-awareness to support effective negotiation discussions around internal controls evaluations, for design, operation and change.
•    Organised and structured day to day working style with the ability to effectively multi-task.


External Working relationship
•    Alignment of BAT SOx testing with external audit test schedules and test plans.
•    Respond to queries and requests for information and support the external audit activity.
•    Liaison with and management of third party SOx testing staff.


British American Tobacco is one of the world’s leading multinational companies, with brands sold in over 200 markets, made in 44 factories in 42 countries.

We are proud that we are consistently among the top 5 companies on the London Stock Exchange.

Our portfolio includes our world-famous Global Drive Brands – Dunhill, Kent, Lucky Strike, Pall Mall and Rothmans – along with many other leading international brands, such as Vogue, Peter Stuyvesant and State Express 555.

Alongside our traditional tobacco business, we are also developing products that offer consumers potentially less risky alternatives to regular cigarettes. Our Next Generation Products are already leading the way in the Industry of vapour and tobacco heating devices. We continue to develop a solid portfolio of consumer solutions which already include well known global brands like Vype, glo and Voke.

Contractual Legal Entity: BAT Aspac Svc Centre S.B. (MY51)

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