Job Details

BAT is evolving at pace - truly like no other organisation.

To achieve the ambition we have set for ourselves, we are looking for colleagues who are ready to live our values every day. Come be a part of this journey!

SENIORITY LEVEL: Entry Level

FUNCTION: General

SALARY RANGE: Competitive salary + excellent benefits + market leading bonus

LOCATION: Dhaka, Bangladesh

Reports to: Area Director, APMEA Central & GM Bangladesh

ROLE POSITIONING & OBJECTIVES

This role ensures efficient administration of the executive and corporate function, aligning with global standards while meeting local requirements. It involves supporting the GM with day-to-day tasks such as managing the GM’s calendar, acting as a liaison between the GM and stakeholders, monitor management policies and the GM’s budget, organize and support events, conferences, company functions and global visits along with serving as a point of contact for internal and external stakeholders.

WHAT YOU WILL BE ACCOUNTABLE FOR

BUSINESS MANAGEMENT:

1. On time support to GM for administrative tasks:

• Execution of management events (birthdays, farewells, corporate team engagement activities, corporate events occasionally, global visit management etc.).
• Maintaining important mail loop to be on track with internal and external stakeholders.
• GM’s calendar management, medical claims management, and corporate credit card bill settlement.
• GM and Leadership team’s travel plan and arrangements.
• Pool car management support to the Leadership team and RSU visitors or any global visitors
• Stationery and pantry management; managing teaboys and messengers in HR floor who are delegated for GM.

2. Financial Coordination – Budget Management and Vendor Payments (Both Local & Foreign):

• Manage the GM Budget and update it monthly within the given budget.
• Update the finance team on savings from the given budget and make provisions for pending GRs.
• Track all internal affairs that is to be recharged; keep track bills and ensure payment within the given timeline.
• Manage the corporate card as per company policy.
• Settlement of bills as per company policy.

3. Vendor Enlistment, Agreements (Icertis), AFC:

• Document collection from vendors to ensure compliance in the system.
• Ensure compliance with the agreement and AFC for vendor enlistment.
• Tendering for vendor enlistment and enlist new vendors for business requirements.
• Raise Service Requisition Form and support execution of agreements.
• Clear all backlog and escalate system issues on time if there are any.

4. Support the GM for Local & International Travel

• Support GM for Local Travel [Budget Approval, Traveler’s profile update/ Approvals / Purchase Order / Ticket Booking.
• Arrange VISA for International Travel
• Ensure compliance with Ticket Booking as per policy.
• Arrange FOREX for the traveller and settle the bills upon return. (if needed)
• Accommodation for Local and International travel and settle the bills accordingly.

5. Vendor Management:

• Ensure that vendor enlistment is conducted as per requirements mentioned in the policy.
• Assess the risk of the vendor prior to vendor enlistment.
• Sort issues of vendors related to the service they will be providing.
• Raise the purchase order and goods received as per company policy.

PEOPLE & PROCESS MANAGEMENT:

1. Collaboration with internal and external stakeholders:

• To have a successful collaboration with procurement, finance, legal, and all the EAs of the Leadership Team to complete business responsibilities.
• Develop a working relationship with vendors to ensure proper supply of goods and services as per business requirements.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• Bachelor's degree in any discipline is required, with preference given to candidates with experience in administrative work.
• Active involvement in ECAs showing strong management abilities.
• Possess strong technical and interpersonal skills.
• An ability to work with all levels within the organization and managing various groups of stakeholders.
• Good communications skills with ability to build credibility and reliability among peers.
• Ability to establish priorities of key deliverables.

WE ARE BAT

At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at BAT.

• Global Top Employer with 53,000 BAT people across more than 180 markets
• Brands sold in over 200 markets, made in 44 factories in 42 countries
• Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
• Diversity leader in the Financial Times and International Women’s Day Best Practice winner
• Seal Award winner – one of 50 most sustainable companies

BELONGING, ACHIEVING, TOGETHER

Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals.