Executive Assistant - C-suite

Reynolds American is evolving at pace - truly like no other organization.

To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey!

SENIORITY LEVEL: G32

FUNCTION: Human Resources

LOCATION: Winston-Salem, NC USA

ROLE POSITIONING AND OBJECTIVES

WHAT YOU WILL BE ACCOUNTABLE FOR

Calendar Management & Communication

• Proactively manage multiple complex Outlook calendars adjusting to business need and priorities as needed.

• Provide reliable and efficient screening and routing of internal and external communications (i.e., visitors, calls, mail, and deliveries).
• Create/maintain various documents, memos, presentations and reports as requested by management.  Proofread and edit documents  for accuracy and clarity.
• Understand available company resources and connection to accurately answer questions and respond to management requests for resources, referrals, and documentation.
• Stay abreast of organizational structure and systems in order to resolve issues and make recommendations to increase efficiency and cost-effectiveness.
• Maintain necessary resources (i.e., phone lists, office supplies, forms, business cards, planners) and ensure proper working order of office equipment.
• As requested, represent management in meetings, provide minutes and feedback to keep management abreast of proceedings.

Team Player

• Ensure a professional work environment through clear and respectful communication, teamwork and collaboration.
• Maintain strong internal and external relationships fostering an environment for both the leadership team and company to be well perceived internally and externally.
• Collaborate effectively with both local and global administrative assistants as well as Senior Leaders to execute actions on time and in budget.

Event Planning & Coordination:

• Plan, coordinate, and execute internal and external events, including conferences, meetings, appointments, travel plans, and team-building activities.
• Work with vendors, venues, and third-party services to organize logistics, including catering, equipment, and transportation.
• Ensure all event details are executed flawlessly, from invitations to follow-up communications, providing an exceptional experience for attendees.

CAN THIS BE YOUR FUTURE ROLE?

• Can you effectively anticipate needs and take initiative in a dynamic, fast-paced setting?
• Are you proficient in Microsoft Office computer applications (Power Point and Excel)? Are you detail oriented and multi-tasking in a fast ace environment?

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• Strong computer skills (including Microsoft Office Professional suite: Outlook, Excel, PowerPoint, Word)
• Two to three years relevant administrative experience
• Strong verbal and written communication skills

• Prior experience as executive level assistant/coordinator, supporting C-Suite executives
• Ability to anticipate issues, make recommendations and implement improvements.

Education / Qualifications / Certifications Required

• High School Diploma or equivalent
• Bachelors degree, preferred

WE ARE REYNOLDS AMERICAN—A member of the BRITISH AMERICAN TOBACCO GROUP

At Reynolds American, we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at REYNOLDS AMERICAN.

• Global Top Employer with 53,000 British American Tobacco employees across more than 180 markets
• Reynolds American certified as Great Place to Work
• Brands sold in over 200 markets, made in 44 factories in 42 countries
• Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
• Diversity leader in the Financial Times and International Women’s Day Best Practice winner
• Seal Award winner – one of 50 most sustainable companies

BELONGING, ACHIEVING, TOGETHER

Have you been on a career break for 18 months or longer? Are you ready to return to your career? If your answers to these questions is yes, we would love to hear from you. Regardless of why you took a break, we value you for all the skills you can bring to the workforce. Reignite your career, work flexibly, be part of a dynamic team and upskill yourself with on-the-job training and development support.

Collaboration, diversity and teamwork underpin everything we do here at Reynolds American. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!