Office & Facility Coordinator

Your key responsibilities will include:

• Office Infrastructure Coordination and Development
  Responsible for the maintenance and continuous improvement of the office’s physical environment, including the planning, execution, and optimization of maintenance processes.
• Asset and Equipment Management
  Procurement, inventory management, and lifecycle tracking of office furniture, technical equipment, and other assets.
• Coordination with External Service Providers and Vendors
  Close cooperation with cleaning, maintenance, IT, and security service providers. Management of contracts, monitoring service levels, and performance evaluation.
• Support of Administrative and Financial Processes
  Handling and documentation of invoices, confirmations, and contracts. Supporting budget planning, preparing cost-optimization proposals, and creating management-level reports.
• Continuous Improvement of the Office Environment
  Development of an ergonomic, safe, and sustainable working environment, supporting energy efficiency and environmental protection objectives.
• Organization of Executive Visits
  Logistical and technical preparation of management visits and hosting senior executives.
• Reimbursement of Executive Travel Expenses
  Administrative support for the Country Manager’s and senior management team’s travel arrangements, including expense tracking and documentation.

• Executive Calendar Management
  Comprehensive management of the senior executive’s calendar, including meeting coordination, prioritization, scheduling, and alignment with internal and external stakeholders.

What are we looking for?

• University degree with 1–3 years of relevant professional experience in office administration, facility management or HR
• Confident English and Hungarian language skills, both spoken and written (intermediate / B2 level)
• Category B driving license and willingness to use a company pool car when required
• Advanced computer skills, particularly in MS Office applications
• High level of accuracy and attention to detail, especially in administrative and documentation tasks
• Proactive approach with an upbeat and self-motivated work attitude  
• Confidence in understanding budgetary and financial principles
• Excellent communication and interpersonal skills, with both internal and external stakeholders
• Strong team-player attitude, capable of building trust and working effectively with other departments
• Discretion and reliability, handling sensitive information responsibly and confidentially

What we offer you?

• We offer a market leading annual performance bonus (subject to eligibility)
• Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
• Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
• You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
• We prioritise continuous improvement within a transformative environment, preparing for ongoing changes

WHY JOIN BAT?

We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.

Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.

We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).

Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.