Executive Assistant

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BAT is evolving at pace into a global multi-category business. With products like VELO, VUSE and GLO we are on a mission to decrease the health impact of our industry

To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey!

CONTRACT: Limited Term
CITY & COUNTRY: London, Chiswick

We’re looking for an experienced and highly organized Executive Assistant to join our Western Europe team, based in our modern London Chiswick offices.

This role is perfect for someone who thrives in a fast-paced, dynamic environment — balancing multiple priorities, anticipating needs, and ensuring seamless support to our senior leadership team. You’ll play a pivotal role in keeping our operations running smoothly, managing complex schedules, high-profile meetings, and key business events across multiple time zones.

Your key responsibilities will include:

• Proactively manage and maintain complex calendars for Western Europe Leadership Team members
• Coordinate meetings, conferences, and events across internal and external stakeholders — often spanning multiple time zones
• Arrange detailed international travel plans, including flights, accommodation, visas, and logistics, with flexibility to adapt to last-minute changes
• Prepare high-quality communications, presentations, and reports
• Manage expense claims, purchase orders, and invoice tracking via Coupa/SAP
• Support departmental administration and act as the first point of contact for general enquiries
• Coordinate large-scale events, including conferences, offsites, and executive visits
• Maintain accurate internal distribution lists and records in compliance with company policy
• Collaborate with other administrators to ensure seamless cover and team support across the Western Europe region

What are we looking for?

• Relevant experience as an Executive Assistant or Administrator supporting senior leaders
• Proven ability to manage multiple tasks, prioritise effectively, and maintain strong attention to detail
• Confident communicator, comfortable interacting with senior stakeholders at all levels
• Strong budgetary and administrative acumen – experience with Coupa, SAP, or Concur is highly desirable
• Excellent MS Office skills (Outlook, Word, PowerPoint, Excel)
• Discretion, professionalism, and a proactive mindset are a must
• Experience coordinating large events or complex business meetings
• A degree-level education is preferred but not essential

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WHY JOIN BAT?

We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.

At BAT, we champion collaboration, inclusion, and partnership as the bedrock of our values. We wish to foster an environment where every individual can thrive, irrespective of factors such as gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, color, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, as well as diverse perspectives and thinking styles. We recognize that our strength lies in embracing talent from all walks of life, empowering us to develop our culture of inclusivity and better achieve our business objectives.

We view career breaks not as obstacles but as opportunities and encourage everyone, without hesitation, to apply. Through our Global Returners program, we provide support to professionals seeking to re-enter the workforce after an extended absence, be it for family care, parental leave, national service, sabbatical, or starting their own venture.
Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award-winning employee experience here.

We take pride in being a Disability Confident Employer. If you need any reasonable adjustments or accommodations to be made during the recruitment process to support you performing at your best, please inform the recruitment partner who will be in touch should your profile be selected for the role you applied for. We are wholeheartedly committed to optimizing your prospects of success by making suitable arrangements so that you may showcase your full potential.