Job Details

Reynolds American is evolving at a pace like no other organization.

To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be the change!

WE ARE LOOKING FOR AN ADMINISTRATIVE COORDINATOR – TRADE MARKETING

SENIORITY LEVEL: Experienced Non-Management Level

FUNCTION: Trade Marketing

LOCATION: Plaza Building – Winston Salem

ROLE POSITIONING AND OBJECTIVES

Reports to: SDR – Trade Marketing Development - DEV

Number of Direct Reports: N/A

Geographic Scope: Local

Travel Required      Up to 10%

ROLE SUMMARY

The Administrative Coordinator role will provide general administrative support to the Trade Marketing department and provide direct support to the Trade Marketing Leadership Team.

 To effectively execute the job responsibilities, the Administrative Coordinator should demonstrate proficiency in all administrative functions. They should be proficient in all departmental office technology, as well as maintain knowledge of various programs and projects specific to the Trade Marketing team.

 The Administrative Coordinator position requires strong organizational skills, a heightened sensitivity to deadlines, proactive approaches to problem solving and decision-making within scope.  This position requires a high degree of professionalism. The position requires the ability to function as an individual contributor in a team environment, and to effectively manage competing priorities in order to accomplish a variety of goals.

ACCOUNTABILITIES

 Provide general administrative support to the Trade Marketing department, including:

• Management of Marketing interoffice mail process and office supplies
• Provisioning for new Marketing employees
• Coordinating logistics for Marketing departmental meetings
• Coordinating with technicians for copy machine support
• Process coordinator for general Marketing processes
• Act as the point of contact for internal and external clients
• Coordinate with executive and senior administrative assistants to handle requests from executive management

Direct support for the designated Trade Marketing brand teams and Trade Marketing executives on various tasks and projects, including but not limited to:

• Coordinating travel as requested
• Coordinating scheduling and calendar management support as requested
• Coordinating expense management as requested
• Coordination of presentation materials, including assisting in preparing PowerPoint presentations and standard reports as assigned
• Assistants in preparing draft reports, memoranda, briefs and correspondence
• Supports coordination of departmental employee engagement initiatives, including compiling agendas, presenter confirmation and departmental notifications

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

Experience Required

• Proven work experience as a Senior Executive Assistant, an Executive Assistant or similar role
• Experience exercising discretion and confidentiality with sensitive company information
• Robust and in-depth understanding of office management and daily operations for a global organization

Technical / Functional / Leadership Skills Required

• Proficient in interfacing with senior-level executives in a global organization
• Outstanding proficiency in Microsoft applications (Word, PowerPoint, Excel and Outlook).
• Proficient in computer skills including basic presentation development.
• SharePoint administration experience a plus.
• Project management experience a plus.
• Excellent organizational skills with the ability to quickly adapt to changing priorities and ability to manage multi-task assignments.
• Excellent oral and written communication skills.
• Strong problem analysis and problem-solving skills.

Education / Qualifications / Certifications Required

• High School diploma required; associate or bachelor’s degree preferred.

BENEFICIAL

• Additional qualifications and certifications as an administrative assistant are a plus

WE ARE REYNOLDS AMERICAN—A member of the BRITISH AMERICAN TOBACCO GROUP

At Reynolds American, we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at REYNOLDS AMERICAN.

• Global Top Employer with 53,000 British American Tobacco employees across more than 180 markets
• Great Place to Work Certified
• Brands sold in over 200 markets, made in 44 factories in 42 countries
• Newly established Tech Hubs building world-class capabilities for innovation in four strategic locations
• Diversity leader in the Financial Times and International Women’s Day Best Practice winner
• Seal Award winner – one of 50 most sustainable companies

BELONGING, ACHIEVING, TOGETHER

Have you been on a career break for 18 months or longer? Are you ready to return to your career? If your answers to these questions is yes, we would love to hear from you. Regardless of why you took a break, we value you for all the skills you can bring to the workforce. Reignite your career, work flexibly, be part of a dynamic team and upskill yourself with on-the-job training and development support.

Collaboration, diversity and teamwork underpin everything we do here at Reynolds American. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!

BENEFITS OVERVIEW

Benefit Information

The following is a general summary of the competitive compensation and benefit plans we offer:

• Company vehicle for eligible employees
• Mobile phone allowance for eligible employees
• 401(k) plan that offers opportunity to save on pre- and post-tax basis up to 50 percent of eligible compensation.
  • Company matches 100 percent of employee pre-tax/Roth (401k) contributions up to six percent
  • Company contributes an additional three percent to 401(k) whether employee participates or not
• Comprehensive health- and welfare-benefits package (including medical, dental, vision, and prescription drugs)
• Health Savings Account start-up contribution for employees who elect the high deductible health plan
• Flexible spending accounts for both Health Care and Dependent Care allowing employee to use pre-tax dollars to pay for qualified expenses during the calendar year
• Employee assistance program offering 8 free counseling sessions, per issue, each calendar year for employees and their dependents
• Company paid life insurance of 1x annual base pay ($50,000 minimum)
• Company paid accidental death or dismemberment insurance of 2x annual base pay ($50,000 minimum)
• Voluntary insurances offered at group rates: employee and dependent life insurance, AD&D insurance, critical illness, accident coverage, disability buy-up, and auto & home insurance
• Tuition reimbursement and student loan support
• Dependent Scholarship Programs
• Free confidential personal financial counselling service
• On-site health centers and 24/7 fitness centers at certain company locations
• A charitable giving matching grants program that enables employees to direct and double their donations to qualifying charitable organizations of their choice
• Health-care concierge service
• Volunteer service opportunities
• Extensive training opportunities
• Paid Leave:
  • Sick and Personal Time (exempt employees may be excused with pay for brief absences; non-exempt employees receive up to 6 days)
  • Vacation (levels Below Senior Director receive 15 days (pro-rated during first year of service); Senior Director and Officers receive 25 days (pro-rated during first year of service)).
  • Holidays (Nine company recognized and two annual personal holidays to be used at the employee’s discretion)
  • Paid Parental Leave + temporary reduced work schedule opportunity
  • Funeral Leave
  • Short-Term Disability Leave
  • Long-Term Disability Leave
  • Jury Duty Leave
  • Military Leave
  • Released Time for Children’s Education
  • Community Outreach Leave
  • Other paid leave benefits, as required by state or local law

Our organization offers a level of challenge, responsibility, and creativity for motivated employees who want to grow their careers. We are also committed to employing a diverse workforce and valuing different perspectives, experiences, and talents to improve the company's potential for optimally achieving its business objectives!

Reynolds American Inc.and its affiliated companies is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other characteristic protected by applicable law. Only applicants requiring reasonable accommodation for any part of the application and hiring process should contact us directly via email at TalentAcquisition@RJRT.com.