HR Administrator, non-mgmt.

Internal

• Employee Services Team
• HR Business Partners
• Finance, Reward and Talent Teams
• Global Mobility
• Employees and Line Managers

External

• Payroll, social insurance and tax providers
• Benefits and insurance providers
• HR systems and technology vendors
• Professional service providers
• Government and statutory bodies, as required

Payroll Support 

• Support the monthly payroll cycle. 

• Provide payroll-related support, including responding to employee inquiries, in collaboration with payroll and service vendors. 

Onboarding, Offboarding, and Employee Lifecycle Support 

• Support onboarding documentation and related processes. 

• Support employee offboarding procedures. 

• Support the processing of employee lifecycle changes, including transfers, promotions, and other employment-related updates. 

TEC Planning and Forecasting Support 

• Support the annual planning and periodic forecasting cycles for labor costs and Total Employment Cost (TEC). 

• Support the consolidation of workforce movement and cost assumptions from HRBPs, Reward, Talent, Global Mobility, and Finance teams. 

• Support data entry and maintenance in workforce planning, financial planning, and related systems. 

• Support analysis of actual results against plan and forecast. 

• Contribute to maintaining accurate employee, headcount, and cost data, improving TEC data quality, planning accuracy, and visibility. 

Non-Personnel Budget and Cost Management 

• Support planning, forecasting, and actual cost tracking for Employee Services non-personnel budgets. 

Experience, Skills, and Knowledge 

Required Qualifications 

• Experience in HR Operations, Payroll Administration, HR Shared Services, HR Controlling, or a related field. 

• Understanding of payroll inputs, employee lifecycle administration, and the handling of confidential employee data. Knowledge of Japanese payroll, social insurance, and tax regulations is an advantage. 

• Strong Microsoft Excel skills and comfort working with HRIS, payroll, workflow, and financial planning systems. 

• Effective communication and stakeholder management skills, with the ability to collaborate with HR, Finance, employees, and external vendors. 

• Business-level Japanese proficiency and practical English communication skills. 

Desired Competencies 

• Employee-focused, with a strong sense of accountability for delivering accurate and timely services. 

• Proactive and well-organized, with the ability to manage deadlines and follow up effectively. 

• Collaborative and respectful, with the ability to build trusted relationships across a wide range of stakeholders. 

• Curious and improvement-oriented, able to identify risks, challenge unclear inputs, and propose better ways of working. 

• Demonstrates integrity, discretion, and sound judgment when handling confidential information. 

Preferred Qualifications 

• Experience supporting outsourced payroll operations or HR service providers. 

• Experience in workforce planning, labor cost forecasting, TEC management, budgeting, or variance analysis. 

• Experience supporting onboarding and offboarding processes, benefits administration, audits, or HR system testing. 

• Experience working in a multinational or matrix organization.