BAT is evolving at pace into a global multi-category business. We are on a mission to decrease the health impact of our industry.
To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey!
JOB TITLE: Office Administrator
FUNCTION: Marketing
SUB FUNCTION: Marketing
CITY & COUNTRY: Helsinki, Finland
BAT is a leading consumer goods business with a strong commitment to Building a Smokeless World and creating A Better Tomorrow™. We have recently established a new BAT Finland organization and now you have a great opportunity to join our exciting transformation journey!
The Office Administrator will play a crucial role in ensuring smooth operation of our office and provide essential support to our colleagues. You will work closely with the Finnish team, but also the Nordics HR team based in Copenhagen and Malmo to ensure local people management processes are in place. The ideal candidate will have strong organisation, administrative and communication skills, a keen attention to detail.
If you are someone who has a winning mindset and is motivated by being able to influence your successes and results, then BAT is the place for you! The BAT Finland office is located in central Helsinki where our Country Manager, Trade Deployment team, Key Accounts team, Finance and Legal colleagues are situated.
- Coordinate daily office activities, organize and maintain office common areas, ensuring a professional and welcoming environment.
- Plan and execute practical events such as meetings, workshops, and company gatherings.
- Provide support in the implementation and enforcement of company policies and procedures.
- Handle confidential information with discretion and professionalism.
- Assist with onboarding new employees to the business.
- Support various departments with administrative tasks as needed.
- Comply and implement activities in accordance with the rules of laws and regulations relating to environmental protection, safety at work and fire protection, and internal EHS or Sustainability standards and procedures.
EXPERIENCE, SKILLS, KNOWLEDGE
ESSENTIAL
Experience Required
- Experience as an Office Administrator, HR Assistant, or relevant role.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint).
- Ability to multitask and prioritize workload in a fast-paced environment.
- Detail-oriented and problem-solving mindset.
BENEFICIAL
- Digital capabilities or experience with data and analytics may be an advantage
- Familiarity with local employment laws and people practices may be an advantage
- Fluency in Finnish and English
MANAGER CONTACT DETAILS FOR APPLICANT QUESTIONS
If you have any questions regarding the role, please contact: Zolfa Al-Khakakni on zolfa_al-khakani@bat.com or western_europe_careers@bat.com.
What we offer you?
• We offer a market leading annual performance bonus (subject to eligibility)
• Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
• Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
• You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
• We prioritise continuous improvement within a transformative environment, preparing for ongoing changes
WHY JOIN BAT?
We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.
Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.
We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).
Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.
If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.
