Assistant Company Secretary

BAT is evolving at pace into a global multi-category business. With products like VELO, VUSE and GLO we are on a mission to decrease the health impact of our industry 
To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey!

JOB TITLE: Assistant Company Secretary

FUNCTION: Legal

LOCATION: Colombo, Sri Lanka

WHAT YOU WILL BE ACCOUNTABLE FOR

Company Secretarial

• Organizing and ensuring that arrangements are in place for the smooth conduct of meetings of the Board of Directors, Annual General Meetings and Extraordinary General Meetings of the Company.
• Preparation of Minutes, resolutions, and relevant documents for meetings of the Board of Directors, Annual General Meetings and Extraordinary General Meetings of the Company.
• Managing shareholder queries, handling unclaimed dividend payment transfers to shareholders.
• Ensuring compliance with the listing rules, Companies Act and other rules on corporate governance as applicable to CTC.
• Liaising with regulators such as the Registrar of Companies and the Colombo Stock Exchange, preparation and submission of returns to the Registrar of Companies
• Participation in the preparation and publication of Annual Reports
• Attending to sealing of documents pertaining to CTC and subsidiary companies and maintain relevant Seals Registers
• Acting as custodian of the Company’s statutory books and records and ensuring that all necessary formalities for execution of documents by the Company are accurately followed.

Standard of Business Conduct

• Driving employee awareness of SoBC, promoting ethical behaviour
• Ensuring that new joiners complete their online SOBC training and providing an additional offline SoBC training for new joiners as needed.
• Annual training for all employees on SoBC and other Policies under Legal and CORA
• Ensuring compliance with local laws and regulations and BAT policies and procedures including Third Party Anti-Financial Crimes Procedure, Gifts and Entertainment, Data Privacy and Records Management and management of Speak-Up portal
  

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• Attorney-at-law and / or member of Institute Chartered Corporate Secretaries or equivalent qualification.
• Bachelor of Law (LLB) or Master of Laws (LLM)
• 2 to 3 years of experience in legal/compliance (law firm, FMCG or multi-national company)
• Agile and quick learner
• Good analytical skills
• Excellent leadership capabilities
• Ability to work well independently and in a team setting.

What we offer you?
•    We offer a market leading annual performance bonus (subject to eligibility)
•    Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
•    Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
•    You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
•    We prioritise continuous improvement within a transformative environment, preparing for ongoing changes

WHY JOIN BAT?
We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.

Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.

We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).

Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.