BAT is evolving at pace into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World.
To achieve our ambition, we are looking for colleagues who are ready to join us on this journey! Tomorrow can’t wait, let’s shape it together!
British American TobaccoUK has an exciting opportunity for an Executive Administrator in London.
Your key responsibilities will include:
- Support the Head(s) of Functions and their leadership team member(s) including the creation of presentations / reports / documentation for senior leadership meetings and other functional leadership teams.
- Organize, maintain and monitor complex diary management for the Head(s) of Functions and their leadership team member(s).
- Coordination of conferences and seminars including sourcing venues; arranging travel, accommodation and visit itineraries; and ensuring that all arrangements run smoothly.
- Organize agenda and logistics for functional meetings; Screening and redirecting incoming messages (e-mails and telephone calls) and action where appropriate;
- Effectively plan and manage complex travel arrangements, workshops, conferences comprising all flights, itineraries/ programmes and liaison with global end markets and suppliers; in addition, assist with processing all VISA applications.
- Provide confidential administrative/secretarial services covering highly sensitive and confidential work.
- Records Coordinator for the functions, maintaining records and filing systems (paper and electronic) ensuring compliance with the Company Records Management policy.
- Processing of expenses claims ensuring they have been compiled correctly in accordance with Company policy, reconciling all purchases via SRM when required.
- Manage HR requirements for all new joiners, leavers and transfers including: arranging IT equipment and
- access, allocating work space, setting up induction plans, assisting with short term accommodation and work visas.
- Ensure direct reports have performance objectives completed where necessary and save these in line with policy.
- Focus on continuous improvement of administrative responsibilities, improving the effectiveness and efficiency of current systems and processes in accordance with best practice.
- Actively drives and initiates own workload to effectively complement that of manager and team planning and raising tasks well ahead of time to ensure managers are adequately prepared for meetings/events/road shows and deadlines achieved.
What are we looking for?
- Good influencing and interpersonal skills.
- Knowledge and understanding of Company policies and procedures.
- Good experience in the field
- Exceptional Organisation skills with the ability to anticipate requirements, prioritize their workload and that of managers (where appropriate) and set daily/weekly objectives and targets.
- Excellent secretarial skills.
- Inter-personal skills and team working skills.
- Decision making skills.
- Ability to operate effectively in ambiguous environment and adaptability to changing priorities.
- Ability to build relationships and work with people at all levels within the organisation.
- Sufficient appreciation of the business to recognize and understand priorities.
- IT literate: excellent keyboard skills and advanced skills in current versions of Word, PowerPoint, Excel, Outlook.
- Good user knowledge of SRM.
- Self-motivation, organization and the ability to anticipate requirements, plan ahead and priorities.
What we offer you?
- We offer a market leading annual performance bonus (subject to eligibility)
- Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
- Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
- You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
- We prioritise continuous improvement within a transformative environment, preparing for ongoing changes
WHY JOIN BAT?
We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.
Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.
We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).
Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award-winning employee experience here.
If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.
