Executive Assistant

BAT is evolving at pace into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World.
To achieve our ambition, we are looking for colleagues who are ready to join us on this journey! Tomorrow can’t wait, let’s shape it together!

Your key responsibilities will include:

• Manage the Head of Function’s (HoF) calendar, medical claims, travel & entertainment (T&E) claims, and other assigned day-to-day tasks. Also, assist the functional leadership team with expense claims.
• Oversee travel arrangements for the function, including booking flights, hotels, and coordinating visa applications.
• Organize departmental meetings and events, ensuring end-to-end execution, and coordinate cross-functional meetings with relevant stakeholders.
• Handle T&E portal-related matters, troubleshoot user issues, monitor ageing claims, ensure correct claim submissions, conduct training on T&E policies, and circulate regular educational communications.
• Manage purchase orders, vendor invoices (PO & non-PO), track departmental T&E budgets, consolidate reports, and maintain records of POs, GRNs, and invoices while liaising with internal and external stakeholders.

What are we looking for?

• Minimum of 3–4 years of proven experience as an Executive Assistant
• Bachelor’s degree in a relevant field
• Proficient in administrative tasks and support systems, with strong command of English and expertise in MS Teams and MS Office tools.
• Excellent communication skills with a strong ability in stakeholder management and the capability to independently handle administrative tasks and resolve related issues.
• Demonstrates proactiveness, ownership, and drive, while displaying strong teamwork and interpersonal skills.

What we offer you?
•    We offer a market leading annual performance bonus (subject to eligibility)
•    Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
•    Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
•    You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
•    We prioritise continuous improvement within a transformative environment, preparing for ongoing changes

WHY JOIN BAT?
We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.

Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.

We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).

Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.