Factory Administrator, non-mgmt.

BAT is evolving at pace into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World.
To achieve our ambition, we are looking for colleagues who are ready to join us on this journey! Tomorrow can’t wait, let’s shape it together!

Your key responsibilities will include:

• Create Coupa Purchase Order and Goods Receipt on timely manner  
• Invoices to be proceesed after GR has been done for all suppliers  
• Monitoring factory budget by PO tracker for monthly expenses traceability  
• Manage tax stamp order and payment to Custom  
• Responsible for JKDM portal for excise request and payment  
• Manage documentation for excise license renewal, monthly reporting to Custom and factory business license  
• Ensure all purchasing are adhering to the Indirect Procurement Policy  
• Coordinate with other BAT functions and vendors to ensure the timely delivery of materials and finished goods  
• Ensure all records and documentation pertaining to Operations including logistics/ transport (both paper& electronic) are filed and maintained in accordance with the Records Management Policy at all times.  
• Manage and arrange month-end closing process inclusive of cycle count reporting and generation of reports are done properly and accurately in accordance to company’s policies and procedures  
• To manage inbound and outbound delivery of finished goods and coordinating with logistic transporter for transport arrangement  
• To compile monthly reporting to Custom on incoming raw material such as tobacco and wrapping material and outgoing finished goods  
• To manage K1 documents upon importations of incoming materials (tobacco & wrapping materials)  
• Responsible in ordering material such as shipping case, case tape and shrink wrap  
• Manage all reporting requirements of internal and external stakeholders are met within the agreed timeframes such as Customs & Tax Department  
• Liaise with internal departments such as legal, procurement, and finance to ensure contracts are in line with the factory’s operational and financial requirements  
• Manage CRA & iCertis for company's legal compliance  
• Monitor the contract lifecycle, from initiation and execution through to renewal or termination  
• Responsible in replenishing stock of stationery & ordering yearly entitlement of uniforms  
• Maintain contract staff records and track movement in Operations  
• Manage vendor registration by compiling supplier's information and master data processing  
• Manage HRDF portal for internal trainings processes and claiming funds  

What are we looking for?

• Minimum diploma in administration and warehouse management or related field
• At least 3-4 years of experience as admin & warehouse/logistic
• Well versed in SAP system, procurement system, warehouse inventory  
• Excellent administrative and warehouse management skill
• Exhibit effective communication, interpersonal and negotiation skills for collaboration with internal and external parties
• To be proficient in Bahasa Melayu and English  
• To be able to work and multitask in manufacturing environment

What we offer you?
•    We offer a market leading annual performance bonus (subject to eligibility)
•    Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
•    Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
•    You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
•    We prioritise continuous improvement within a transformative environment, preparing for ongoing changes

WHY JOIN BAT?
We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.

Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.

We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).

Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.