PMO Admin

BAT is evolving at pace into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World.
To achieve our ambition, we are looking for colleagues who are ready to join us on this journey! Tomorrow can’t wait, let’s shape it together!

BATIS LOOKING FOR A PMO ADMIN

JOB TYPE: Permanent

FUNCTION:DBS

SALARY RANGE:Competitive salary package + excellent benefits + market leading bonus

LOCATION:Warsaw, Poland

CONTEXT & PURPOSE STATEMENT:

The PMO Admin supports the S4 HANA transformation by providing crucial administrative and tracking support to the PMO Lead and wider program team. This role is critical in ensuring accurate management and monitoring of Statements of Work (SOWs), Change Control Notices (CCNs), Purchase Orders (POs), and Actuals, helping to maintain program governance and financial discipline throughout the project lifecycle.

DIMENSIONS:

Complexity: Medium scale, multi-country coordination

ROLE SPECIFIC ACCOUNTABILITIES:

• Track and maintain records of SOWs, CCNs, POs, and Actual service confirmations, ensuring all documentation is auditable, up to date and accessible
• Support the PMO Lead in preparing regular status reports and dashboards on Achievement / Time and material led services delivered against SoW.
• Support PMO in handling penalties or incentives to partners based on performance against SoW, in close collaboration with Programme Finance and Procurement business partners
• Coordinate with procurement, finance, and delivery teams to ensure timely processing (creation, extension, closure) and tracking of POs and invoices.
• Maintain logs and trackers for all program-related contractual documents and changes.
• Assist in the preparation and collation of materials for governance meetings and audits.
• Ensure adherence to program standards, templates, and document management protocols.
• Support the continuous improvement of PMO processes in collaboration with the wider Pulse team by identifying and advancing issues or inefficiencies.
• Provide general administrative support to the PMO team as required (e.g., meeting scheduling, minute taking, document filing).

SKILLS, KNOWLEDGE, EXPERIENCE:

• Strong interpersonal and administrative skills, with attention to detail.
• Experience in supervising and handling program documentation (SOWs, CCNs, POs, Actuals).
• Good written and verbal communication skills.
• Proficiency in MS Office (Excel, Word, PowerPoint) and document management systems.
• Ability to work collaboratively with cross-functional teams.
• Strong time management and ability to meet deadlines.
• Proactive approach to problem-solving and process improvement.
• Experience in a PMO or project administration role (preferred).

BELONGING, ACHIEVING, TOGETHER
Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

What we offer you?

• We offer a market leading annual performance bonus (subject to eligibility)
• Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
• Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
• You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
• We prioritise continuous improvement within a transformative environment, preparing for ongoing changes

WHY JOIN BAT?
We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.

Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.

We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).

Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.