Administrative Coordinator

Reynolds American is evolving into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World.

To achieve our ambition, we are looking for colleagues who are ready to join us on this journey. Tomorrow can’t wait, let’s shape it together!

The Administrative Coordinator role will provide key administrative support to the Employee Relations & Employment Law department and the Rewards team members. To effectively execute the job responsibilities, the Administrative Coordinator should demonstrate expertise in all administrative functions. They should be proficient in all departmental office technology. In addition, they should be able to maintain knowledge of various programs and projects specific to the Employee Relations & Employment Law team simultaneously. The Administrative Coordinator position requires strong prioritization and organizational skills, a heightened sensitivity to deadlines and a high degree of professionalism and commitment to confidentiality. The position requires the ability to function as an individual contributor in a team environment, and to effectively manage competing priorities in order to accomplish a variety of goals. It will be important that the Administrative Coordinator work pro-actively, independently with a high degree of initiative and capacity to anticipate the needs of professionals.

Your key responsibilities will include:

• Pro-active management of complex calendars including arranging and rearranging appointments as needed for internal and external stakeholders.
• Support the planning and coordination of domestic and international travel logistics; including airlines, hotels, and transportation - and take initiative to collect travel receipts and submit expense reimbursement requests promptly.
• Handle incoming and outgoing phone and electronic communications while exercising and maintaining the highest level of confidentiality.
• Organize, prioritize, and execute administrative tasks and projects as requested by the VP Employee Relations & Employment Law and VP of Rewards.
• Work closely and collaboratively with the other HR Administrative Coordinators and Rewards Team in support of special assignments, including ongoing responsibility to execute the administration of severance agreements.
• Workload management; manage multiple assignments with a strong focus on organization and prioritization.
• Answer inquiries and direct to appropriate parties for prompt and efficient resolution.
• Maintain documents and records in accordance with administrative and record retention policies.
• Work on special projects and assignments as requested.
• Attend and participate in meetings and events as required.

What are we looking for?

• High School diploma required; Associate's or Bachelor’s degree preferred.
• 5+ years of administrative experience supporting multiple leaders, including senior executives.
• Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Teams.
• Experience managing complex calendars, meetings, travel arrangements, and executive priorities.
• Ability to anticipate needs, manage competing priorities, and adapt in a fast-paced environment.
• Experience coordinating international travel, events, and SharePoint administration preferred.
• Flexibility to support business needs outside standard business hours when required.
• Strong organizational, communication, interpersonal, and problem-solving skills.
• Ability to work independently while building effective relationships across all levels of the organization.
• Ability to quickly learn new systems and troubleshoot basic technology issues.
• Superior prioritization, organization, proofreading, and office administration skills.

WE ARE REYNOLDS AMERICAN—A member of the BRITISH AMERICAN TOBACCO GROUP

At Reynolds American, we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at REYNOLDS AMERICAN.

BELONGING, ACHIEVING, TOGETHER

Collaboration and teamwork underpin everything we do here at Reynolds American. We know that collaborating with colleagues is what makes us stronger and best prepared to meet our business goals.

SALARY AND BENEFITS OVERVIEW

Benefit Information

The following is a general summary of the competitive compensation and benefit plans we offer:

• 401(k) plan that offers opportunity to save on pre- and post-tax basis up to 50 percent of eligible compensation.
  • Company matches 100 percent of employee pre-tax/Roth (401k) contributions up to six percent
  • Company contributes an additional three percent to 401(k) whether employee participates or not
• Comprehensive health- and welfare-benefits package (including medical, dental, vision, and prescription drugs)
• Health Savings Account start-up contribution for employees who elect the high deductible health plan
• Flexible spending accounts for both Health Care and Dependent Care allowing employee to use pre-tax dollars to pay for qualified expenses during the calendar year
• Employee assistance program offering 8 free counselling sessions, per issue, each calendar year for employees and their dependents
• Company paid life insurance of 1x annual base pay ($50,000 minimum)
• Company paid accidental death or dismemberment insurance of 2x annual base pay ($50,000 minimum)
• Voluntary insurances offered at group rates: employee and dependent life insurance, AD&D insurance, critical illness, accident coverage, disability buy-up, and auto & home insurance
• Tuition reimbursement and student loan support
• Dependent Scholarship Programs
• Free confidential personal financial counselling service
• On-site health centers and 24/7 fitness centers at certain company locations
• A charitable giving matching grants program that enables employees to direct and double their donations to qualifying charitable organizations of their choice
• Health-care concierge service
• Volunteer service opportunities
• Extensive training opportunities
• Company vehicle for eligible employees
• Mobile phone allowance for eligible employees
• Paid Leave:
  • Sick and Personal Time (exempt employees may be excused with pay for brief absences; non-exempt employees receive up to 6 days)
  • Vacation (levels Below Senior Director receive 15 days (pro-rated during first year of service); Senior Director and Officers receive 25 days (pro-rated during first year of service)).
  • Holidays (Nine company recognized and two annual personal holidays to be used at the employee’s discretion)
  • Paid Parental Leave + temporary reduced work schedule opportunity
  • Funeral Leave
  • Short-Term Disability Leave
  • Long-Term Disability Leave
  • Jury Duty Leave
  • Military Leave
  • Released Time for Children’s Education
  • Community Outreach Leave
  • Other paid leave benefits, as required by state or local law

• Your journey with us is not limited by boundaries; it is propelled by your aspirations. Join us at Reynolds American and become a part of an environment that thrives on internal advancement, where your career progression is not just a statement – it is a reality, we are eager to build together. Seize the opportunity and own your development; your next chapter starts here.
• You will have access to online learning platforms and personalized growth programs to nurture your leadership skills.
• We prioritize continuous improvement within a transformative environment, preparing for ongoing changes.

Our organization offers a level of challenge, responsibility, and creativity for motivated employees who want to grow their careers. We are also committed to valuing different perspectives, experiences, and talents to improve the company's potential for optimally achieving its business objectives!

Reynolds American Inc. and its affiliated companies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other status protected by law. Only applicants requiring reasonable accommodation for any part of the application and hiring process should contact us directly via email atwppgeneral@RJRT.com

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